Data Protection and Privacy Notice

Privacy Policy

This Privacy Notice provides detailed information on how Green Gains Ltd. processes your personal data for different purposes, the duration of processing, and your rights once you have provided your data.

Last updated: August 20, 2025

When preparing this notice, we have taken into account the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council (27 April 2016) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, which repeals Directive 95/46/EC (General Data Protection Regulation – GDPR), as well as the relevant sections of Act CXII of 2011 on the Right of Informational Self-Determination and Freedom of Information.

Contents of the Privacy Notice

Data Controller's details

Processing of personal data of users of the website http://green-gains.com

Processing of personal data of training applicants and participants

Rights and remedies

Data Processors

1. Data Controller's Details

Name of Controller: Green Gains Ltd.

Registered office: 8800 Nagykanizsa, Kazanlak krt 3/A, 1st floor, door 5

Representative: Monika Simon

Company registration number: 20-09-078941

Tax number: 32383328-1-20

Telephone: +36 30 744 6928

E-mail: info@green-gains.com

2. Processing of Personal Data of Website Users

2.1 Contact

Individuals interested in the services displayed on the Green Gains Ltd. website usually contact us by e-mail (to the address provided on the website) or by phone. In such cases, Green Gains Ltd. processes the following personal data:

name
telephone number
e-mail address

These data are processed by the company director and office staff for the purpose of establishing and maintaining contact. The legal basis is the voluntary consent of the individual initiating contact and the legitimate interest of both parties in ensuring that appropriate data are available to facilitate communication. Telephone numbers and e-mail addresses are considered personal data only when private contact details are provided by an employee of an organisation, or when contact is initiated by a private individual.

The web hosting company providing technical support may have access to the data, but it is not authorised to process the data in any other way.

Personal data will only be processed for as long as it is strictly necessary to maintain contact, after which they will be deleted from the company's records.

Green Gains Ltd. does not transfer personal data to third parties, other than to contracted data processors.

2.2 Use of Cookies

When visiting the Green Gains Ltd. website, cookies are placed on your device to assist the website provider.

Some cookies are strictly necessary for the proper functioning of the website, while others collect statistical information on how the site is used in order to improve user experience. Certain cookies are stored only temporarily and are deleted when the browser is closed, while others remain stored for a longer period.

Purposes of cookies:

to facilitate website use by recording user settings and usage habits, making navigation easier
to improve and develop the site according to visitor needs
to enhance user experience by remembering visitor preferences for subsequent visits
to carry out statistical analysis on how visitors use online services

Main types of cookies:

Session cookies: Essential for browsing and using functions. They only last for the duration of the visit and are automatically deleted when the browser is closed.
Preference cookies: Remember settings chosen by the visitor (e.g. language, accessibility options).
Advertising cookies: Used to display relevant adverts to visitors.
Performance cookies: Collect information about how the website is used (pages viewed, errors encountered, session duration).

Cookies do not record any identifiers or passwords, and personal data (e.g. IP addresses) are stored in a way that does not permit identification. Data are deleted automatically after a certain period.

Disabling cookies may affect the functionality of the website. Browsers usually accept cookies by default, but this setting can be changed.

3. Processing of Personal Data of Training Applicants, Participants and Clients

Green Gains Ltd. advertises training courses for employees of institutions, managers, and interested private individuals. These courses are provided as market-based services.

The personal data of applicants and participants are processed solely for the purpose of maintaining contact during the course, concluding contracts (where the participant is a private individual), and meeting mandatory statistical reporting requirements.*

Data processed for contact purposes:

name
telephone number
e-mail address

Additional data processed for contractual purposes (private individuals):

year of birth
gender
postal code of address
employment status

The legal basis for data processing is the participant's consent, as well as contractual and legal obligations. Data are processed by the director and administrative staff only until the end of the training or service, after which identifiable personal data are deleted unless otherwise specified in the contract.

Accounting records (containing names and addresses) must be retained for 8 years from the date of issue in accordance with accounting regulations.

* Based on Act CLV of 2016 on Official Statistics, anonymised data must be reported to the National Statistical Data Collection Programme (OSAP).

4. Rights and Remedies

You are entitled to the following rights under applicable data protection laws:

Right to information: You may request information in writing or verbally at any time about the processing of your personal data. A response must be provided within one month (extendable by two months), free of charge.
Right of access: You may request confirmation as to whether your data are being processed, and if so, obtain full information, including copies of your data, recipients, duration of storage, automated decision-making, and profiling.
Right to rectification: You may request inaccurate or incomplete data to be corrected without undue delay.
Right to erasure ("right to be forgotten"): You may request the deletion of your personal data within a reasonable time where they are no longer necessary for the purpose for which they were collected, if you withdraw consent, object to processing, or if data have been unlawfully processed.
Right to restriction of processing: If you contest the accuracy or lawfulness of processing, you may restrict the use of your data until the issue is resolved.
Right to object: You may object to the processing of your personal data at any time, in which case Green Gains Ltd. will cease processing.
Right to lodge a complaint: You may submit a complaint to the competent authority:
Right to judicial remedy: If your rights relating to the processing of personal data are infringed, you have the right to take legal action before the courts.

National Authority for Data Protection and Freedom of Information (NAIH)

Address: 1125 Budapest, Szilágyi Erzsébet fasor 22/C

Tel: +36 1 391 1400

Website: www.naih.hu

E-mail: ugyfelszolgalat@naih.hu

5. Data Processors

Green Gains Ltd. uses the assistance of the following companies/sole traders in processing personal data:

Area of processing: Contact, training, consultancy

Monika Simon (ESG training, consultancy, auditing)

Area of processing: Office management

Tamás Simon

Area of processing: Financial and accounting administration

Area of processing: Web hosting service

Hosting of http://green-gains.com and operation of the info@green-gains.com e-mail account.

Green Gains Ltd. has concluded contracts with its data processors to ensure that personal data are handled in compliance with relevant legislation.

Please note: No automated decision-making or profiling is carried out based on your personal data. To ensure protection, paper-based documents are stored securely, and electronically stored data are accessible only to authorised staff. IT security and document management are regulated in a separate policy.

If you have any questions about the processing of your personal data, please contact us using any of the contact details provided above.

Green Gains Ltd.

20 August 2025